G+_Erik Ellsinger Posted June 29, 2015 Share Posted June 29, 2015 Does someone know of a good program to help me organize my digital documents? It's mostly PDF and Word documents, I'm planning on scanning a lot more so I don't have to save all my paper documents but it could be hard to find what I'm looking for among hundreds of files. Link to comment Share on other sites More sharing options...
G+_Eddie Foy Posted June 29, 2015 Share Posted June 29, 2015 I've tried a few. Wind up just doing in manually. Take 20-50 a day and once done just keep on top of it. Link to comment Share on other sites More sharing options...
G+_Erik Ellsinger Posted June 29, 2015 Author Share Posted June 29, 2015 You just have a good folder structure and name your files something appropriate? Or what kind of naming convention do you use? Link to comment Share on other sites More sharing options...
G+_Eddie Foy Posted June 29, 2015 Share Posted June 29, 2015 Yes. Have folders with main topic, then subs and sub-subs drilling down the topics. Will add links/shortcuts if they should be in 2 places at once. As for naming, kinda verbose, no longer constrained to the 8.3 these days. (now a program to wrap that up in a self updating web page would be nice.) Link to comment Share on other sites More sharing options...
G+_John Mink Posted June 29, 2015 Share Posted June 29, 2015 It would be nice if there were some program that would do the filensorting for you, just let you add keywords/description per file and go from there. Link to comment Share on other sites More sharing options...
G+_Jason Perry Posted June 29, 2015 Share Posted June 29, 2015 I am still working on mine. Its never ending. I use the long deacriptive names to sort mine. Then I go back and put them in a folder with a top level sort of name. As for finding things I am using acrobat pro to create all my files so all the documebts are searchable. I did use paperport ans loved it but I lost my copy and since I am with a not for profit acrobat was cheap. Link to comment Share on other sites More sharing options...
G+_Jason Perry Posted June 29, 2015 Share Posted June 29, 2015 Ps if you are spending money on something look into paperport pr buy a brother printer or scanner that comes with it its great. Link to comment Share on other sites More sharing options...
G+_Ben Reese Posted June 30, 2015 Share Posted June 30, 2015 Most of the documents I receive come in form of email attachments. I just leave them in email until they hit the company retention policy and I copy the attachments to random folders on my computer... Not really the best model I guess. Link to comment Share on other sites More sharing options...
G+_Erik Ellsinger Posted June 30, 2015 Author Share Posted June 30, 2015 I noticed that Windows only looks at the PDF file name when I search, is it possible to tell Windows to also search the text content of the PDF? That would make it way easier to find things. Link to comment Share on other sites More sharing options...
G+_Hal Gailey Posted June 30, 2015 Share Posted June 30, 2015 If you are scanning files into PDF I doubt the computer recognizes any real text. Its basically a set of images. Unless you are using an OCR software to reconstitute the text. This would probably be best handled by tags of some kind. I'm not entirely sure if there is an accessible and functional way to do this in windows. Link to comment Share on other sites More sharing options...
G+_Erik Ellsinger Posted June 30, 2015 Author Share Posted June 30, 2015 I'm using OCR in VueScan Link to comment Share on other sites More sharing options...
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